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2. Town Hall facilities are available for performances, recitals, meetings, fundraisers. They are not available for private functions such as birthday or wedding parties. Use is reserved for town sponsored/endorsed events.
4. Organization Name*
6. Mailing/Billing Address*
8. City*
9. State*
10. Zip Code*
12. Contact*
13. Email Address*
15. Phone Number*
16. Fax Number
18. Alternate Contact
19. Email Address
21. Phone Number
23. Is this a non-profit organization?*

    1. Yes

    1. No
24. Is this a Clinton based organization?*

    1. Yes

    1. No
26. Event*
28. Date & Time of Event*
    Date & Time of Event

    Date & Time of Event
29. What time do you need access to the building? (From - To)
    What time do you need access to the building? (From - To) Start Time

    —

    What time do you need access to the building? (From - To) End Time

    Hours of Operation 

    Monday - Sunday

    8:00 AM - 10:00 PM

30. Room / Rooms Requested*
32. Room Rental Terms

    Town Hall does not allow monthly recurring rentals.  

    Hours of Operation - The building opens no earlier than 8:00 AM

    If multiple dates, times, and rooms are requested, please attach a separate sheet with details or list them below.  

34. Special Requests / Equipment / Additional Dates and Room Requests

36. Please be advised that all confirmed room rentals are subject to change due to upcoming elections and other Town of Clinton related activities.  These events take precedence over previously scheduled room reservations.  While we strive to honor all bookings, adjustments may be necessary to accommodate these essential functions.

    This rental agreement must be submitted at least 30 days in advance of your event. If your event involves multiple days, multiple rooms, large groups or is an annual event, you are urged to contact the Town Manager's Office as soon as possible. Reservations will be accepted up to 18 months in advance. Submission of this rental agreement and availability of date(s) does not guarantee approval of your request. Such decision will be made at the sole discretion of the Town of Clinton. Please direct any questions to the Town Manager's Office at 860-669-9333.

40. Fees
42. Select Room & Amenities*

    Select all that apply.

    1. Annex Community Room, Daily Rate of $50, Maximum Occupancy of 150
    2. Annex Kitchen, Daily Rate of $25
    3. Green Room, Daily Rate of $45, Maximum Occupancy of 220 with Tables & Chairs (limited number of tables & chairs available)
    4. Kitchen (For Coffee and Light Snacks), Daily Rate of $25
    5. Kitchen (For Full Meal), Daily Rate of $35
    6. Lower Lobby, Daily Rate of $30
    7. Parking Lot (no access to inside the building)
    8. Parking Lot and bathroom access, Rate of $55.00 per hour
    9. Pierson School Gazebo
    10. Rose Room, Daily Rate of $40, Maximum Occupancy of 147 (limited number of tables & chairs)
    11. South East Lawn Behind Town Hall

44. Seat allowance should be made for wheelchairs. Review the seating plan with the Fire Marshal. ** Daily rate is billed for each day you occupy the stage regardless of whether you are physically on site. 

    $55 per facility staff member, per hour is charged after 10 p.m. Monday through Thursday, Friday after 12:00 p.m., all day Saturday and before Noon on Sunday.  An additional $55 per facility staff member, per hour will be assessed if additional cleaning is required by our custodial staff after your event. $20 service fee for checks returned for insufficient funds.

48. Security Deposits

    Security deposits must accompany your reservation request and will be applied to your invoice and held until the conclusion of your event and final inspection of the facility by Custodial staff.  You are responsible for any damages. You will take any and all steps necessary to protect Town Hall facilities from damage and return them in a condition equal to or better than prior to your use. Additional protective measures may be required by the Custodial Staff and/or Technical Director.

52. Town Hall Rental Policy for General Rules and Policies
    Town Hall Rental Policy for all rooms except the Auditorium

    Please Read the above Town Hall Rental Policy for general rules, policies, inspections and safety information.  

    Per Clinton Town Charter 194-5 Possession and consumption of alcoholic beverages is prohibited on property owned by the Town of Clinton, except when authorized by the Town Council.

56. I, the undersigned, have read and understand the "Town Hall Rental Policy", and agree to all the rules & policies as stated in the rental policy. The undersigned shall indemnify and hold harmless the Town of Clinton, Connecticut and its agents, employees and contractors from and against any and all loss, costs (including attorneys' fees), damages, expenses, and liability in connection with claims for damages as a result of injury or death of any person or property damage to any property which arise from or in any manner grow out of any act or neglect while the undersigned is using or occupying the Town's property listed above.
58. Applicant's Name*
59. Organization/Business*
61. Applicant's Signature*
    Electronic Signature Accepted
62. Today's Date*
    Today's Date
64. Upload Document
68. Office Use Only
70. Authorizing Authority's Signature
71. Date
    Date
73. Application Approval

    1. Approved

    1. Declined
Leave This Blank:


74. 1. Receive an email copy of this form.
75. Email address

    This field is not part of the form submission.

76. Submit Submit and Print

* indicates a required field